Meaning – The term hard copy, refers to the permanent copy of a display image generated on an output device such as a printer or plotter, and which can be carried away. Usually, when we are working on documents or filling important forms online, in the end, itis usually a good practice to maintain a hard copy of these documents or forms for reference purposes down the line.
This is usually done to maintain a physical copy of the content, in order to avoid problems if the soft copy gets deleted from the system. Organisations around the world, make it a point to maintain hard copies of critical documents as a sort of backup.
Example of usage – “When he was joining the new organisation, he was instructed to submit hard copies of his joining letter to HR, for future reference.”