In the realm of project management, where precision and client satisfaction are paramount, Teamwork.com emerges as a game-changer. Tailored exclusively for client work, this platform promises to revolutionize how teams tackle projects. With its headquarters in Cork, Ireland, and a founding team boasting firsthand experience in the agency world, Teamwork.com has garnered a global following of over 20,000 customers and a dedicated workforce of 350+ employees.
This review delves deep into the myriad facets of Teamwork.com, from its multilingual support to its rich feature set. By the end, you’ll have a comprehensive understanding of how this platform can transform your project management, elevating it to new heights.
What is Teamwork.com all about?
At its core, Teamwork.com serves as a versatile platform that empowers client service teams to oversee projects from inception to completion. It facilitates every stage of project management, from initial planning and resource allocation to the execution and comprehensive reporting of your projects. What sets Teamwork.com apart is its ability to not only support your internal teams but also streamline interactions with clients and their projects.
Recognizing the intricacies of delivering client work on time and within budget constraints, the software enables teams to manage multiple clients and projects with remarkable ease. It allows you to zero in on what truly matters: delivering exceptional work and ensuring client satisfaction.
Teamwork.com equips you with a suite of indispensable features, encompassing built-in time tracking, budget management, resource allocation, project performance visibility, profitability reports, and customizable client permissions. These tools not only streamline your workflow but also ensure timely project delivery. By meticulously handling the intricate details, Teamwork.com liberates you and your team to focus on growth and innovation.
How much will it cost to use Teamwork.com?
Teamwork.com presents a comprehensive array of pricing plans tailored to meet the diverse needs of different teams. These plans are thoughtfully designed to accommodate teams of various sizes and requirements, ensuring that you can find the right fit for your project management needs. Let’s delve into the specifics of each pricing tier to help you make an informed choice.
Free Forever:
Teamwork.com offers a “Free Forever” plan for those seeking a cost-effective entry point. As the name suggests, this plan is entirely free, and it doesn’t require you to provide payment details during sign-up. It’s suitable for small teams of up to five members and allows management of two projects simultaneously. However, it’s worth noting that this plan comes with some limitations. While it includes most of the core features available in other plans, it excludes billing and invoicing options, project and task templates, and restricts client user and collaborator access. Additionally, you won’t be able to implement advanced team management features or invite clients with limited access to your projects. Integration possibilities are primarily limited to Zapier, an online service that connects Teamwork to various other apps like Trello, Google Sheets, and Slack.
Starter:
The newly introduced “Starter” plan is priced at $8.99 per person per month, with an annual option available at $71.88 per person. It’s ideal for teams of at least three members and provides access to a more extensive feature set. With this plan, you can manage up to 100 projects, offering ample room for project diversity. You’ll also enjoy a generous 50GB of storage space. Notably, the Starter plan unlocks access to webhooks, which facilitate automated communication between connected apps, further enhancing your workflow. Integration options expand to include well-known platforms like Google Drive, Box, OneDrive Personal, Dropbox, as well as productivity apps such as Microsoft Office and Teams. However, it’s important to mention that HubSpot integration is not included in this tier.
Deliver:
The “Deliver” plan, priced at $13.99 per person per month or $120 per person per year, is tailored for teams with a minimum of five members. While the starting cost may appear as $70 per month or $600 per year for a team of five, the benefits are substantial. This plan inherits all the features of the Starter plan and builds upon them. It increases file storage to 100GB and raises the project limit to 300. Notably, the Deliver plan is distinguished by its unlimited collaborators and clients, providing the flexibility to engage with a wide range of stakeholders. Additionally, it empowers you to manage project-level teams, although it does not extend this privilege to company-level teams or subteams.
Grow:
For larger teams, the “Grow” plan is a robust choice, priced at $25.99 per person per month or $239.88 per person per year, with a minimum requirement of five team members. It encompasses all the features found in the Deliver plan and augments them. With the Grow plan, you’ll receive a substantial storage upgrade to 250GB, along with an impressive project capacity of 600. Furthermore, this tier introduces an array of advanced features, including 50 project templates, burndown reports, project time budgets, custom fields, change history tracking, and the inclusion of all integrations supported by Teamwork.com, allowing you to seamlessly connect with your preferred apps and services.
Scale (Enterprise Plan):
For large enterprises and teams with 100 people or more, Teamwork.com offers a custom “Scale” plan. This plan is tailored to address the specific demands of large-scale operations and comes with a custom pricing structure. The Scale plan provides substantial additional storage space, supports an unlimited number of team members and projects, and offers premium support with a dedicated account manager. It also includes a range of enterprise-grade features, ensuring that even the most extensive organizations have the tools necessary to manage their projects effectively.
In summary, Teamwork.com’s pricing options cater to teams of all sizes, from small startups to large enterprises. By carefully considering your team’s size, specific requirements, and budget, you can select the plan that best aligns with your project management goals. Additionally, the option for a 30-day trial of the Grow plan without the need for credit card information allows you to explore its capabilities before making a commitment.
Getting started with Teamwork.com
Getting started with Teamwork.com is a straightforward and hassle-free process, setting it apart from other project management applications. The platform’s user-friendly design and intuitive interface make it an accessible choice for users, even those who are new to project management software.
Upon creating an account, Teamwork.com provides every user with a unique URL for logging in. You also have the option to personalize your experience by adding a logo to your account, and if needed, you can add distinctive logos to individual projects. This level of customization extends further, allowing you to fine-tune which features are accessible within each project. For example, if a specific project does not require time tracking or billing, you can easily disable these features so that project members won’t encounter unnecessary fields. Furthermore, you have the flexibility to choose the default landing page for each project, ensuring that when you access a project, you can start precisely where you want, whether it’s the dashboard overview, a list of milestones, or the task list.
Teamwork.com’s user interface boasts a fresh and modern design. It strikes a balance between being lively and professional, with the added perk of customizable color themes to suit your preferences. The app’s use of screen real estate is commendable, ensuring that navigation remains intuitive. You’ll always know where to go to find a list of projects, assign tasks, adjust permission levels, add task details, generate reports, or initiate a timer for tracking task time.
Despite its ease of navigation and user-friendly approach, Teamwork.com offers a robust and comprehensive feature set. When creating tasks, you’ll find a range of options at your disposal, including the ability to add subtasks, establish task dependencies, assign priority levels, set due dates or timespans for tasks, and assign them to one or multiple team members. One notable feature omission is the ability to assign a specific time for task deadlines; you can only specify the date. However, aside from this limitation, Teamwork.com provides a plethora of task management capabilities.
Teamwork.com also facilitates team organization by allowing you to group individuals into teams. This feature streamlines communication, aids in workload distribution when someone is overloaded, and offers the flexibility to assign tasks in a way that allows the team to collectively decide who is best suited for the job.
For users seeking guidance and assistance, Teamwork.com’s blog and help pages play a significant role in making the app user-friendly. Updates and new features are well-documented, often accompanied by informative video tutorials that explain how to use them or set them up. If you encounter any challenges, you can typically find prompt and helpful solutions by searching the site, ensuring that you can make the most of this robust project management tool.
In summary, Teamwork.com offers a seamless and intuitive onboarding experience, combining a user-friendly interface with a feature-rich platform, making it accessible to both newcomers and experienced users in the world of project management. The app’s blend of customization, clarity, and support resources contributes to its appeal as an efficient project management solution.
Features that cover all the bases
Teamwork.com offers a range of features that make it a standout project management tool, catering to both new users and seasoned project managers. Let’s delve into these features:
Interface:
Teamwork.com boasts an interface that is not only aesthetically pleasing but also user-friendly. It provides easy navigation through a left sidebar that grants quick access to key features such as search, projects, reports, and the option to add a new task from anywhere within the platform. A noteworthy feature is the “Jump To” option, which simplifies switching between available projects without the need to open a dedicated Projects page. The interface is designed with user comfort in mind, featuring well-chosen font sizes, ample white space, and enhanced legibility compared to previous iterations.
Gantt Charts:
Teamwork.com offers interactive Gantt charts, although this feature is not available in the free version of the platform. Gantt charts allow users to add tasks and milestones, adjust project timelines, create task dependencies, track task progress in terms of completion percentage, reassign tasks, and set task priorities. This view is often the most convenient place to edit a project as it provides a holistic overview of project details, facilitating the determination of task start and due dates.
Board View:
Teamwork.com includes optional kanban boards in its board view, a method of managing work with vertical columns that represent tasks. Users can create custom columns to fit their workflow, such as “To Do,” “Doing,” and “Done.” This feature enhances visibility into task statuses, ensuring that everyone with access to the board can monitor progress. Furthermore, Teamwork.com allows for automations across projects, which is particularly useful in the board view. For instance, you can set up triggers that initiate specific actions when a task card is moved to a designated column. This automation enhances workflow efficiency, but it’s important to note that triggers are not available in the free plan.
Workload:
The “Workload” feature, available to Grow plan users, serves as a resource management tool. It provides insights into team members’ workloads, considering estimated task completion times, deadlines, and individual availability. For instance, if a team member has assignments that are estimated to take 45 hours during a week when they are available for 40 hours, it becomes clear that they are over capacity. Workload assists project managers in reassigning tasks to ensure optimal work distribution and team efficiency. This feature aids in preventing overload and managing team resources effectively.
Invoicing:
Teamwork.com includes time-tracking features with an in-app timer for real-time tracking of work. Users can manually add hours worked, along with details such as a work description, related tasks, and tags. Time entries can be marked as billable or non-billable. Invoicing tools are incorporated into the platform, although these features are not available in the free plan. Expenses can be added under the “Billing” section, including details such as names, dates, and descriptions. An efficient feature is the ability to set billable time and expenses to generate invoices automatically. Users can also create flat-fee invoices. Teamwork.com tracks generated invoices and billed expenses to prevent double billing.
Intake Forms:
Teamwork.com goes beyond billing and invoicing by offering intake forms for new projects (available to paying users). These forms are designed for use with clients who frequently request new projects. For example, a client managing a website could submit an intake form every time they require new content or features added to the site. Teamwork.com provides a form builder to design intake forms, complete with fields for attachments. Users can preview the form’s appearance during the design process. The finished form can be shared with clients. Importantly, intake forms aren’t limited to external clients; they can also be utilized for internal projects within the organization.
Various Integrations:
Teamwork.com supports webhooks, enabling the creation of automations with external online services like email and Slack. These automations are triggered when specific actions occur within Teamwork.com. For example, a webhook can notify the executive team when a milestone is marked as complete. Additionally, Teamwork.com offers seamless integration with various third-party apps, including Zapier, Asana, Basecamp, Box, Dropbox, Hubspot, Slack, and many Microsoft 365 and Google Workspace apps. This integration capability enhances Teamwork.com’s adaptability and its ability to connect with other tools, allowing users to streamline their workflow.
Teamwork.com’s feature set, combined with its intuitive interface, makes it a versatile project management platform suitable for a wide range of users, from beginners to experienced project managers. Whether it’s task management, resource allocation, or automation, Teamwork.com provides a comprehensive toolkit for effective project management.
Absence of Markup tools
While Teamwork.com excels in various aspects of project management and collaboration, it may not be the ideal choice for certain forms of collaboration, particularly when it comes to discussions surrounding art and design work. The platform does allow you to upload files, preview them, and add comments, but it lacks the ability to mark up files with features like arrows, circles, or a highlighter tool. This absence of markup tools can be a limitation, especially for teams that heavily rely on visual content collaboration.
However, it’s worth noting that the company has indicated plans to address this limitation by adding proofing features in the future. This upcoming feature may enhance the platform’s capabilities for collaborative tasks that involve visual and design elements.
If you specifically require markup tools in your collaboration app, you might consider looking into dedicated proofing software or exploring project management apps that offer robust markup functionality. One noteworthy example is ProofHub, which is known for its comprehensive set of features, including markup tools, designed to facilitate creative collaboration and review processes.
Despite these limitations in the realm of markup tools, Teamwork.com provides other valuable collaboration features. Users can add descriptions to files, categorize them for better organization, and determine who should be notified when a file is uploaded. Additionally, the platform offers options to restrict access to files, ensuring that only authorized individuals can view specific content. These features contribute to efficient file management and streamlined communication within the platform.
Conclusion
Teamwork.com emerges as a powerful and user-friendly project management platform with a wealth of features tailored to the needs of both novice users and seasoned project managers. Its intuitive interface ensures that users can effortlessly navigate through various functionalities, from project creation to task management, without the need to decipher complex jargon or dig through hidden settings.
The platform’s strengths are evident in its diverse array of features. From Gantt charts that offer a holistic view of project timelines to kanban boards for effective workflow management, Teamwork.com accommodates different project management styles. Automations within the platform, particularly in the board view, streamline tasks and communication, making team collaboration a seamless experience.
Workload management, an exclusive feature for Grow plan users, ensures optimal resource allocation by providing insights into individual workloads, estimated task times, and availability. This feature empowers project managers to redistribute work efficiently, maintaining the delicate balance between capacity and demand.
Invoicing capabilities, along with time tracking and expense management, bring financial control into the platform, allowing users to seamlessly generate invoices and track expenses. The system’s flexibility in assigning billable and cost rates at various levels enhances financial transparency.
Moreover, Teamwork.com’s commitment to future enhancements, such as the forthcoming proofing features, indicates a dedication to addressing the evolving needs of its users, particularly in the realm of visual collaboration.
However, it’s important to acknowledge that Teamwork.com may not be the ideal choice for certain forms of visual collaboration, as it currently lacks markup tools. This limitation may pose challenges for teams heavily involved in art and design work. In such cases, seeking dedicated proofing software or exploring project management apps with markup features may be necessary.
In summary, Teamwork.com is a comprehensive and versatile project management tool that excels in simplifying complex tasks and promoting team collaboration. Its robust features, coupled with its user-friendly interface, make it a compelling choice for teams seeking efficient project management solutions. While it may have room for improvement in the area of visual collaboration, its commitment to enhancements signifies its dedication to continual evolution and improvement.
